How to Add Meeting Room Calendars in Office 365

Danielle Aihini

Published on

April 2, 2019

Still using shared calendars to schedule your company conference rooms?

Office 365 has a better type of calendar specifically made for rooms. This guide will show you how to set up the equivalent to Google's resource calendars in Microsoft Office 365 room calendar.

Quick note from the official resource calendar docs: You'll need to be an administrator on your Office 365 account in order to complete this process.

Step 1: Sign in and head to the Office 365 room calendar admin center

From the admin center, click “Resources” and then “Rooms & equipment on the dropdown menu, or just click this link once you're signed in. If someone in your organization has already set up a meeting room calendar, you'll see a list of room names and associated email addresses. Meeting room calendars in Office 365 are more like users than shared calendars, and each will have its own email address for invitations.

Step 2: Set up a new Office 365 room calendar

To add a new schedule, click the “+Add” button on the top left. You'll see this screen:

Here you can include the name of the meeting room you’re adding, your email (or whoever will be associated with the space), capacity (max number of meeting occupants, location, and phone number (if applicable).

Now when you go to create a new event you can pick a location from the meeting room dropdown, and book the event directly onto your personal calendar, too.

This will make it easier to keep coworkers' calendars separated from room calendars. If you're also setting up Robin for your organization, you can now pair this calendar to a space via the email address.