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How Formlabs doubled their headcount, then cut no-show meetings by 25% with Robin

Company

Hardware

300 employees

21 spaces

Problems

Meeting conflicts

Solutions

Robin Spaces

Key Metrics

15% meetings are impromptu

25% meetings abandoned

Challenge

Before Robin, Formlabs had built a homemade meeting room scheduling iPad app.

Marissa Diaz, a long-time member of the Operations team at Formlabs, was a witness to conference room conflicts in many of their spaces as new team members joined the company in droves. “Finding a meeting room when there is a finite amount of space was a challenge. I knew the resource schedules (in Google Calendar) weren’t accurate, and we wanted something that could clear up misunderstandings.” According to Marissa, the DIY scheduling tool was “hacked together quickly. It would frequently crash servers and didn't prevent double-booking. The downtime was frustrating - we knew that we're going to be doubling the team and started to talk about getting a serious solution that worked.”

As we grew we wanted a tool that would be easy to use across multiple locations and by an international office as well. Robin was an obvious solution to add to our new buildings. - Marissa Diaz, Operations

They just expanded to a new building across the street in Somerville and a satellite office in Berlin. The expansion is due to massive growth - over the last year, the organization doubled from 150 employees to almost 300.

Formlabs has an open office plan with a number of different room types and seating arrangements.

Solutions

“When looking for a solution we chose Robin because it seamlessly integrates with the existing scheduling tools, like Google Calendar, and wouldn’t require a complete revamp of the current set up/ room resource set up. As we grew we wanted a tool that would be easy to use across multiple locations and by an international office as well. Robin was an obvious solution to add to our new buildings.”

Formlabs went with Kindle Fire tablets as the room displays for their conference rooms. When they decided to mount the tablets for each of their conference rooms, they printed the perfect fit: a Kindle Fire mount made in-house.

You'll be in great company

The best run offices are already schedule their work spaces with Robin.

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