If your office is like most, where employees are regularly booking conference room spaces for meetings, you can benefit from a conference room usage etiquette policy. Customize your office's policy and get company-wide agreement using our free template.
Communicating conference room usage etiquette across different departments in the office helps:
Similar to sharing an apartment with roommates, an office and its conference rooms need a common set of ground rules. The sooner these are set, the better off your company and employees will be.
While the process of building a policy takes time based on current employee processes and habits, you need to establish a baseline for how you expect conference rooms to be used, reserved, and serviced. If your office has several different types of rooms based on meeting purpose, include that information in your etiquette policy to ensure all meeting rooms are used as intended. If most conference rooms have tech amenities, it’s necessary to establish policies around how employees should use those, as well as how to report technical issues to management.
Enforcing etiquette policies across different departments in an organization requires quite a bit of work. Once you’ve customized the template and designed a policy, it’s important to take the right steps for change management. We recommend communicating to all employees why conference room etiquette is important, what the expectations are for employees and how the company will monitor the terms in this agreement.
In this template, you’ll be able to customize: