How it works
Hot desking as easy as 1, 2, 3
Find your desk
Open the app and view the real-time office map for available seats.
Check into the office
View who's in the office, select your seat, and confirm the booking.
Share with coworkers
Share the booking with your team for better coordination.
See who’s in office
Book your desk and plan the workweek
Book your desks inside the Microsoft Teams app, simplify the booking process for your teams. One platform for all your hot desking needs.
Schedule the week on-the-go, from your smartphone
Get a real-time view of who's in the office for the week
Use custom office maps to locate your desk
Hot desking solutions
Streamlined hot desking for hybrid teams
Give employees the tools they need to book hot desks based on their schedules. Hot desking and hot desk booking solutions enable you to:
Make the most of your office space by providing flexible seating
Give teams the information they need to book the right desks
Forecast future resources by monitoring desk utilization rates
Automate the desk booking process
Provide teams with automatic desk suggestions based on their last reservation, automatically check in employees with a desk booking, and reduce the time spent managing office resources.
See who’s in office
Custom office maps for easy navigation
Make managing your desks and office layout a breeze with user-friendly layout tools. Admins can:
Update layouts easily with drag-and-drop desks
Work directly on a map that looks just like your office
Keep your maps up to date for better office navigation
Transparency with data
Paint a fuller picture with workplace analytics
Collect data on how your employees are using desks in your office. With workplace data you can:
See which desks are being used most
Preview which areas of the office are popular
Make more data-driven decisions
ENTERPRISE-GRADE INTEGRATions
Manage your office resources at scale
Integrate with the apps you know and love for simple, streamlined scheduling. Robin’s desk booking software integrates with leading providers, like:
Microsoft Outlook
Keep events in sync, book the right rooms for your meetings and reserve desks directly in the Microsoft Outlook add-in.
Flexible offices tools for flexible teams
Better manage your hybrid office with these key features.
Frequently Asked
Questions
Hot desking is a workplace strategy in which desks are used by different people at different times, on an ad hoc basis. This approach maximizes space efficiency for businesses and empowers employees to book their own desks.
Workplace automation enables touchless office check-ins. Check employees in automatically from their desk booking. Have teams connect to the office wifi and eliminate the need for manual QR code check-ins. Read more about our vision of the future workplace automation and AI.
Desk hoteling is when employees book a desk in a workplace in advance for more than a day at a time. These team members don’t have permanently assigned seats but plan to use the same space for a longer period of time than traditional hot desking.
In order to choose the right desk booking solution for your company you need to consider your unique set of needs. Be sure to assess the size of your space, the number of employees and consider what features you’ll need to support your staff.
A hybrid workplace is a flexible model that is designed to support a distributed workforce of both in-office and remote workers. Rather than structuring work around a physical space, these organizations believe work can be done from anywhere.
Hot desking enables you to offer teams more flexibility, provides you with the opportunity to more effectively use your office space and can boost cross-team collaboration. Common disadvantages include a lack of personal space for individuals, difficulty booking and cleanliness concerns.
The desk booking features you require will depend on the needs of your organization. However, in general, you should expect your solution to have a user-friendly interface, the ability to integrate with other key tools and adjustable permissions.
In order to roll out desk booking in your offices you need to have clear guidelines around how to book a desk and expectations around etiquette. Once you’ve determined those guidelines, you must communicate them regularly to your teams and get feedback on the processes to ensure continued success.
When using a workplace management platform, you can enable teams to book desks but you can also access a variety of other features. Workplace analytics is one of those solutions. Using data around space utilization allows you to see how your office is being used and, as a result, empowers you to better manage your space and its resources.
Comprehensive workplace management solutions
Your solution for streamlined office experiences
Improve workplace experiences by utilizing user-friendly tools that enable seamless connection, effective communication, and efficient collaboration.
Room scheduling
Streamline the management of your meeting rooms. From scheduling to setting permissions, make the room booking process more effective.
Community building
Make it easier for teams to get together with workplace community features like events, activities and work-week views for coordination.
Visitor management
Give employees the tools they need to confidently invite clients and customers to the office. Send alerts upon guest arrival, provide check-in instructions and manage visitor activity.
Get hybrid work right
The research, interviews and tactical tips you need to build bustling workplaces and connected teams.
