desk booking

Desk booking software for hybrid success

People come to the office for connection, collaboration, and conversation. Teams need an easy way to book desks and coordinate their workweek. Enter: Robin.

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How it works

Hot desking as easy as 1, 2, 3

Find your desk

Open the app and view the real-time office map for available seats.

Check into the office

View who's in the office, select your seat, and confirm the booking.

Share with coworkers

Share the booking with your team for better coordination.

availability of resources

Plan the workweek with our mobile app

Schedule your week on-the-go, from your smartphone
Get a real-time view of who's in, for better coordination
Check into your desk with your phone using a QR code

Explore mobile

after-work-soccer-activity-in-robin-mobile-app

visibility for wayfinding

Custom office maps for easy navigation

Update layouts easily with drag-and-drop desks
Work directly on a map that looks just like your office
Keep your maps up to date for better office navigation

Wayfinding with Robin

transparency with data

Paint a fuller picture with workplace analytics

See which desks are being used most
Preview which areas of the office are popular
Make more data-driven decisions

Uplevel your analytics

Flexible offices tools for flexible teams

Better manage your hybrid office with these key features.

Seat assignments

Assign seats to employees who need a permanent desk, designate team pods, and create the right floor plan your company.

Layout tools

Easily test new layouts and visualize capacity with our intuitive maps. Stay prepared for physical distancing with this adaptable tool.

Office visibility

See who will be in for the workweek right in-app. Check office status boards to confirm office activity and locate open meeting rooms.

Visitor bookings

Book a desk for visiting guests, keep track of who is coming in and out of the office and provide a welcoming visitor experience.

Data exports

Download a copy of your office’s desk usage, records of guest visits and contact tracing information on a specific day or date range.

Custom permissions

Control who has access to what desks around the office. Clearly show what is and isn’t available on your digital map.

Issue reporting

Let your employees share any desk or space issues directly with workplace managers via our desktop or mobile app.

Mobile application

Give your teams a straightforward way to coordinate their schedules and collaborate with each other.

Frequently Asked
Questions

What is hot desking?

Hot desking is a workplace strategy in which desks are used by different people at different times, on an ad hoc basis. This approach maximizes space efficiency for businesses and empowers employees to book their own desks.

What is desk hoteling?

Desk hoteling is when employees book a desk in a workplace in advance for more than a day at a time. These team members don’t have permanently assigned seats but plan to use the same space for a longer period of time than traditional hot desking.

What is a hybrid workplace?

A hybrid workplace is a flexible model that is designed to support a distributed workforce of both in-office and remote workers. Rather than structuring work around a physical space, these organizations believe work can be done from anywhere.

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