Book desks automatically
Set your in-office schedule
Enter the days of the week you go into the office in Robin or sync it through our Google Calendar integration.
Let AI book your desk
Using data from past bookings and preferences, we choose the best desk for your employees and book it automatically.
Share your desk reservations
Empower teams to share via Microsoft Teams, Slack or email about when you’ll be in the office and where.
Give your teams a desk booking app they’ll actually use
Booking hot desks for the day? A breeze. Empower teams on in-office days with an easy-to-use tool for reserving a seat and navigating the office.
A user-friendly mobile app
Provide teams with a simple way to preview desk availability, book seats and see who will be in the office from their Android or iOS smartphone.
Book desks directly in Slack, Teams or Outlook
Empower users to reserve desks and share bookings from your company's preferred communication platform.
Multiple ways to check-in
Access a range of check-in options, including QR codes, access control integrations, automatic WiFi check-in and more.
Book the right desk in one request
Ask any popular AI assistant like Microsoft Copilot, Claude or ChatGPT for a desk, and Robin books one near the people you need to see. Or ask the Robin Agent right in Robin.
Analyze office booking data
Desk analytics offer a window into office activity and areas for improvement in your office seating. Use your unique data to create better experiences and avoid wasted space.
Make collaboration easy with real-time, interactive maps of your office
Did you know that 90% of in-person interactions occur at a desk? Encourage more collaboration with key features like mobile desk booking, maps with real-time office activity and more.
Flexible hot desk booking software
Drive easy and accessible days in the office with better desk management.
ENTERPRISE-GRADE DESK BOOKING INTEGRATIONS
Manage your office resources at scale
Integrate with the apps you know and love for simple, streamlined scheduling. Robin’s desk booking software integrates with leading solutions, like:
Microsoft Outlook
Keep events in sync, book the right rooms for your meetings and reserve desks directly in the Microsoft Outlook add-in.
Frequently asked questions about desk booking
Desk booking software lets employees reserve a workspace for the days they come into the office. With Robin, employees see open desks on an interactive map, book a seat in a few clicks and see who else will be in that day. Robin can also pick and book a desk automatically based on past bookings, preferences and your office policies.
Hot desking is a workplace strategy where desks aren’t assigned, and employees book whichever desk they need on the days they come in. It helps companies use office space more efficiently and can encourage collaboration across teams. The main drawbacks are less personal space and the risk of not finding a desk, which desk booking software solves by letting people reserve ahead.
Desk hoteling is when employees reserve a desk in advance, often for several days in a row, instead of having a permanently assigned seat. It’s common in hybrid workplaces, where people want a predictable spot on the days they’re in without the office keeping a desk for everyone.
Yes. Robin’s MCP connector lets you book desks from any popular AI assistant, like Microsoft Copilot, Claude or ChatGPT. You can ask for a desk near specific teammates, book for a group and change or cancel a booking in the same conversation.
Yes. Admins can limit desks to specific teams or people and set booking policies for each office. The same permissions and SSO apply when employees book through an AI assistant, so no one can book a desk they couldn’t book in Robin.
Start with the size of your office, how many people come in and how often, then look for the features your teams will actually use. A strong desk booking solution should be easy for employees to use, integrate with the calendar and chat tools you already have, offer interactive maps and self-service booking, and give admins flexible permissions and usage data.
To roll out a desk booking system like Robin, set clear guidelines for how and when to book a desk, along with basic desk etiquette. Then share those guidelines with your teams, remind people of them regularly and ask for feedback so you can adjust the process as you go.
Desk bookings show how your office is really used. With Robin’s workplace analytics, you can see which areas are busy or empty, adjust neighborhoods and desk counts, and add the spaces employees ask for, like quiet zones or collaboration areas. Learn more about optimizing office space with utilization data.
Your workplace, reimagined
Frictionless hybrid work
Support employees’ entire days in the office, getting them the resources they need, when they need them, for more intentional in-person time.
Cohesive workplace operations
Easily manage your spaces, services, deliveries and visitors – and connect with your tech stack – all with one, comprehensive workplace platform.
Smarter spaces
Connect space data with employee insights to drive your workplace strategy, prioritizing your people and maximizing your investments.
Build vibrant workplaces
Actionable insights, interviews with leaders and planning resources for your flexible work journey.
