room scheduling

Streamlined room scheduling software

Connecting in-person just got easier. Reserve a conference room, preview availability and grab spaces on-the-go. Less coordination, more collaboration.

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man-and-woman-meeting-in-a-conference-room

Manage meeting room bookings

Room scheduling without the back and forth

Book the right room, with the right resources, at the right time.

Preview your room options via your Robin dashboard or in-office tablets. Make better booking decisions based on available resources and empower teams to collaborate effectively.

Add a space

Add a space when scheduling meetings with seamless calendar integrations. Robin integrates with leading tools like Google and Microsoft 365.

Check in seamlessly

Check-in at the door to confirm the meeting is taking place or tap once to book an open space. Report any technical issues from your room display.

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Workplace analytics

Strategic insight into conference room space utilization

Deliver a great office space experience for everyone with intuitive conference room booking options and meeting room scheduling software.

Understand conference room space utilization trends
Repurpose underutilized rooms to better accommodate teams’ needs
Forecast future resource needs with better data on room usage

Uplevel your analytics

“Robin adds a layer of organization to our meeting and conference room booking system that didn't previously exist. I don't know how we lived without that booking element!”

User

Real Estate Industry

“Robin has a clear goal in mind: to make the most of office usage, both for users and building managers. All of their tools have a clear purpose and work well together.”

User

Performance Manager, SMB Segment

“It is great that the Robin platform can mirror the layout of the office so I can know what meeting room I am booking and when it will be available.”

User

Performance Manager, SMB Segment

NEW

Automate your office spaces

Minimize manual tasks for your teams with automated check-ins and eliminate the guesswork of finding the right meeting space with smart room booking.

Workplace automation

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Connection and communication

More visibility, less confusion

Give teams easy access to room availability and resources with digital display software. Increase productivity, decrease confusion. With Robin, you can:

Locate a meeting space easily with user-friendly digital signage
Reserve or release a room reservation from right outside the room
Display conference room resources clearly for better space matching

Room displays

ENTERPRISE-GRADE INTEGRATions

Manage your office at scale

Integrate with the tools you know and love for simple, streamlined room management. Robin’s space management software integrates with leading providers, like:

Microsoft 365

Assign standard user permissions in Microsoft 365 for setup and Robin admin access.

Microsoft Outlook

Add rooms to meetings from your Outlook calendar by integrating with Robin.

Google Workspace

Pair Google Workspace calendars with Robin to access event info in order to sync with spaces.

Google Calendar

Connect Google Calendar to your Robin account, easily attach rooms to meetings.

Slack

Confirm reservations directly in Slack, or free up spaces for someone else.

Microsoft Teams

Get meeting reminders in Teams, check in to reservations, or free it up for other team members.

Logitech

Quickly see which rooms are available with Robin and Logitech Tap Schedulers.

Crestron

Robin’s smart conference room scheduling software easily integrates with Crestron room displays.

See all integrations

Collaborate, coordinate and connect

Space booking policies

Set policies on things like meeting duration and how far in advance spaces can be booked.

Notifications and workflows

Set policies on things like meeting duration and how far in advance spaces can be booked.

Space matching

Type in what type of room you're looking for and we'll tell you what's available based on your resource and capacity needs.

Mobile app

Search for available rooms by resource needs or capacity and reserve the right spaces right from your smartphone.

Space amenities

Label spaces with equipment, capacity, and furniture so people can filter spaces by what they need.

Abandoned meeting protection

Save on unused space and automatically remove meetings that don’t happen.

Slack and Teams integrations

Get notified of upcoming room reservations within your team’s preferred communication channel.

Issue reporting

Let your employees share issues with office resources directly to workplace managers via a desktop, mobile app or QR code.

Frequently Asked
Questions

What is room scheduling software?

This software simplifies the process of booking a meeting space in the workplace. These scheduling tools help simplify and streamline conference room scheduling, eliminating friction and enabling collaboration.

Why is conference room scheduling software important?

A meeting room booking system is a group of tools that makes reserving spaces in-office simple and effective. These solutions allow employees to book rooms, see which spaces are available and minimize abandoned meetings through a desktop or mobile.

How can you use meeting room scheduling software?

An effective room booking system should be simple to use, easy to customize and built to collect impactful workplace data. The best solutions are created with workplace experience in mind.

Leading hybrid work solutions

Flexible features for flexible offices

Create better workplace experiences with user-friendly tools that facilitate connection, communication and collaboration.

Desk booking

Take the headache out of workplace coordination. Track office usage, guest visits, and desk bookings. Implement the right policies, all in one platform.

Book desks