Book desks automatically
Set your in-office schedule
Enter the days of the week you go into the office in Robin or sync it through our Google Calendar integration.
Let AI book your desk
Using data from past bookings and preferences, we choose the best desk for your employees and book it automatically.
Share your desk reservations
Empower teams to share via Microsoft Teams, Slack or email about when you’ll be in the office and where.
Give your teams a desk booking app they’ll actually use
Booking hot desks for the day? A breeze. Empower teams on in-office days with an easy-to-use tool for reserving a seat and navigating the office.
A user-friendly mobile app
Provide teams with a simple way to preview desk availability, book seats and see who will be in the office from their Android or iOS smartphone.
Book desks directly in Slack, Teams or Outlook
Empower users to reserve desks and share bookings from your company's preferred communication platform.
Multiple ways to check-in
Access a range of check-in options, including QR codes, access control integrations, automatic WiFi check-in and more.
Analyze office booking data
Desk analytics offer a window into office activity and areas for improvement in your office seating. Use your unique data to create better experiences and avoid wasted space.
Make collaboration easy with real-time, interactive maps of your office
Did you know that 90% of in-person interactions occur at a desk? Encourage more collaboration with key features like mobile desk booking, maps with real-time office activity and more.
Flexible hot desk booking software
Drive easy and accessible days in the office with better desk management.
ENTERPRISE-GRADE DESK BOOKING INTEGRATIONS
Manage your office resources at scale
Integrate with the apps you know and love for simple, streamlined scheduling. Robin’s desk booking software integrates with leading solutions, like:
Microsoft Outlook
Keep events in sync, book the right rooms for your meetings and reserve desks directly in the Microsoft Outlook add-in.
Frequently asked questions
Hot desking is a workplace strategy in which desks are used by different people at different times, on an ad hoc basis. This approach maximizes space efficiency for businesses and empowers employees to book their own desks.
Desk hotelingis when employees book a desk in a workplace in advance for more than a day at a time. These team members don’t have permanently assigned seats but plan to use the same space for a longer period of time than traditional hot desking. Desk booking software is often seen in companies with a hybrid working model.
In order to choose the right desk booking solution for your company you need to consider your unique set of needs from a digital tool. Be sure to assess the size of your space and the number of employees and consider what features you’ll need to support your staff.
Hot desking enables you to facilitate the fluctuating nature of hybrid work provides you with the opportunity to more effectively use your office space and can boost cross-team collaboration. Another benefit worth considering is the ability to reduce operational costs. Common disadvantages include a lack of personal space for individuals, difficulty booking and cleanliness concerns.
You should expect your solution to have a user-friendly interface, the ability to integrate with existing systems, other key tools and adjustable permissions. Things like self service bookings, interactive maps indicating things like co working spaces or ergonomic chairs is part of a strong workspace management plan in a hybrid work model.
In order to roll out desk booking systems like Robin in your offices you should have clear guidelines around how to book a desk and expectations around etiquette. Once you’ve determined those guidelines, you must communicate them regularly to your teams and get feedback on the processes to ensure continued success.
When using a workplace management platform, you can enable teams to book desks but you can also access a variety of other features. Workplace analytics is one of those solutions. Using data around space utilization allows you to see how your office is being used and, as a result, empowers you to better manage your space and its resources with employee satisfaction in mind.
Also, consider features that address common employee requests. Self-service bookings, interactive maps indicating designated quiet zones and coworking spaces or policies to prevent double bookings are all part of a strong workspace management plan.
Your workplace, reimagined
Frictionless hybrid work
Support employees’ entire days in the office, getting them the resources they need, when they need them, for more intentional in-person time.
Cohesive workplace operations
Easily manage your spaces, services, deliveries and visitors – and connect with your tech stack – all with one, comprehensive workplace platform.
Smarter spaces
Connect space data with employee insights to drive your workplace strategy, prioritizing your people and maximizing your investments.
Build vibrant workplaces
Actionable insights, interviews with leaders and planning resources for your flexible work journey.
