What desk and room scheduling software look like throughout the day, from the perspective of a typical employee.
Buying desk and room scheduling software for your entire organization is no easy feat, especially if you yourself aren’t a potential power user. How easy will it be for everyone to use? How do you know if people will like it? Will the tool do what it says it does?
We’re often blindly purchasing tools left and right, in an effort to achieve maximum productivity without wasting too much time on the decision. But this can become a catch-22.
Buy something quickly to save time but end up wasting time having to train end users on a poor product.
Or, spend a long time buying but take too long to get the tool implemented. Neither scenario is ideal.
We figured walking you through a day in the life of a Robin end user would make it easier to see how this can fit in pretty seamlessly at any company.
Here’s a day in the life of a person we’ll call Avery:
8:03am – greet the day with some desk and room scheduling software
Avery unlocks their phone and taps on the Robin mobile app to check their schedule from home.
They view the daily calendar to mentally prep for meetings and determine how much focus work they can realistically get done.
Avery can also check in to their 9:00am meeting before they get into the office to make sure the meeting is confirmed and the room stays booked*
*Robin auto-unbooks meetings after 10 minutes if people don’t check in. In other words, no more ghost meetings clogging the calendar.
Avery works on a team that hot-desks, especially since everyone’s away from their desk so much throughout the day. Checking Robin before work, Avery can book a desk before they even get to the office.
Oh, and they know exactly where the desk is located thanks to clear descriptions and floor plans, versus guess and check.
8:48am – glance at the office schedule
When Avery gets in, they’ll check the Status Board to remind themselves where their 9am meeting is.
Status Board lists out every room’s status (available, unavailable) and upcoming meetings, so Avery can reference their meetings as well as others, in case they were hoping to change rooms.
10:54am – last minute drive-by clients are no problem
A local client texts Avery about being in the neighborhood and wondering if they can connect, so Avery checks Dashboard (or the plug-in for Google Cal or O365) for an available room.
Avery’s able to see photos of each room and is able to confirm that Whiskey would the best bet for visitors with its lounge vibe. They book Whiskey for 30 minutes, straight from the Dashboard.
12:02pm – room scheduling software on the go
On the way to grab lunch, a potential partner in the UK wants to set up a video call for later in the week with Avery and shoots them an email.
They pull up their Robin app and make sure to grab a room with a TV for Thursday, which is easy to do with photos and amenities listed out for each room (as well as filtering abilities when searching).
2:26pm – impromptu 1-on-1’s have nothing on room displays
Finally, time with the new manager. Avery’s new boss reaches out to have a 1-on-1 that afternoon. The last thing employees want to worry about is finding a meeting room when at last they have some dedicated time to run through the project list with the new chief.
Avery scans their area for a green iPad screen (the meeting room schedule display): looks like Aussie West is available. They let their boss know and both head to the room to check in with one touch of the tablet.
And just like that, another productive day is in the books for Avery, with the help of Robin on any device.