The First Enterprise-grade AI Agent for Workplace Operations is Here
This is the biggest leap forward in workplace management since Robin launched.
Every workplace team knows this nightmare: there’s a VIP meeting in 20 minutes. No available room. The boardroom is double-booked. The only options are too small, too far, or don’t have the right tech setup.
Now multiply that by hundreds of meetings every week.
Meeting coordination has become a high-stakes puzzle that workplace teams are expected to solve manually, over and over. When everything changes at the last minute, the solution can’t be another manual process. It needs to be intelligent.
That’s why we built the industry’s first AI Scheduling Agent—and why it changes everything.
Meet Robin’s Scheduling Agent
Robin’s Scheduling Agent doesn't just suggest options. It's an intelligent system that understands your entire office ecosystem and actively manages meeting complexity.
Drag any meeting anywhere. If there's a conflict, the agent instantly:
- Finds optimal alternative spaces for displaced meetings
- Handles all the rescheduling logistics
- Manages notifications to affected attendees
The result? A workflow that used to take 20+ minutes can now be resolved in under 30 seconds. This is AI working as an operator, not a copilot, and it represents the biggest advancement in how workplaces operate since we founded Robin.
Built from real workplace chaos
We didn’t guess what workplace teams needed. We asked them and heard:
“We’re manually rescheduling 400+ meetings every week, which often consumes multiple hours a day”
That’s not an outlier. That’s normal for large organizations. And the people doing that work are office managers, executive assistants, facilities teams, all stuck in an endless loop:
- A floor goes offline
- A leadership meeting gets booked last-minute
- A team event needs more space
The admin experience goes something like this: Open the calendar. Identify conflicts. Figure out what meetings can be bumped. Search for alternative rooms. Make the changes. Notify everyone. Hope it all sticks. Repeat.
It’s not sustainable, and it certainly isn’t scalable.
We took everything Robin knows about spaces, usage, availability, and collaboration needs, and built an agent that eliminates this work entirely.
Who it’s built for
This isn’t executive vanity tech. It’s built for the people who keep offices running:
- Workplace and facilities managers fixing space problems before anyone notices
- Executive assistants juggling endless booking changes
- IT and workplace operations teams who want fewer tickets and smarter space usage
The workplace enters the AI era
Robin's AI Scheduling Agent marks the beginning of a new era in workplace management. It transforms meeting coordination from manual chaos to automated intelligence.
Your workplace team reclaims hours every week. Hours that now go toward strategy, experience design and actually improving how your office works.
If your team is still untangling meeting room conflicts manually, that era just ended.
