The Ultimate Guide to an RFP for Meeting Room Displays


The Ultimate Guide to an RFP for Meeting Room Displays

You’ve just been tasked with starting an RFP/RFI process to find a vendor for meeting room displays (or digital signage). But you aren’t entirely sure what’s standard and how to approach an RFP (or RFI) process. RFPs are exhausting and dense, so we don’t blame you. But we want to help — so we put together a guide on what room displays actually are and what characteristics are important as you review RFP submissions. 

✋ Wait, what’s an RFP?

A request for proposal (RFP) is a document that solicits proposal, often made through a bidding process, by an agency or company interested in procurement of a commodity, service, or valuable asset, to potential suppliers to submit business proposals.

RFI is similar but asking only for information instead of a proposal.

Ok, now back to Room Displays.

Ok, so what’s a room display?

Noun     |       \ ˈrüm , ˈru̇m \  dis·play  \ di-ˈsplā \

: A touchscreen mounted on the exterior wall or window of a conference room or related office space. The display typically shows the room name, availability, schedule, and could allow booking instantly at the door. Some tablet displays have the ability to report issues with the room or require check-ins to reduce no-show meetings.

Synonyms: digital signage, meeting room touch panel, conference room touchscreen

Examples of room display in a sentence:

  • Joe couldn’t tell by the room’s Outlook calendar if it was available, so he checked the room display by the door.
  • Linda tapped the screen of Greenwich’s room display to begin a 15-minute impromptu meeting.

📌  There’s more to meeting room displays than meets the eye.
This guide is strictly for meeting room displays, but we offer an entire platform of office scheduling tools. Learn more.

The Ultimate Guide to an RFP for Meeting Room Displays CTA