What Workplace Teams Really Need in Emergencies (and Every Day)
Other platforms guess who's in your office. Robin knows. When emergencies happen, you're not logging into an app. You’re acting: calling 911, pulling the fire alarm, getting on the loudspeaker, and messaging leadership in Slack and Teams. Relying solely on your workplace platform for crisis management isn’t just risky — it’s unrealistic.
But you still need to know who’s onsite, and where. You need a way to alert your team quickly. And you need confidence that everyone got the message.
Robin delivers this every single day.
We built our platform around what actually happens in emergencies: real-time visibility, instant communication, and immediate clarity when seconds count.
Know who's in your office
In an emergency, you need to know who’s in the building right now. Other platforms make you guess. Robin shows you. With Robin, admins have instant awareness of employee and visitor presence with live maps and no-hassle CSV exports. That way, you’re prepared for roll calls, audits, and other accountability measures.
Robin consolidates presence data across badge integrations, desk bookings, and visitor check-ins, giving you one central source of truth for every decision.
Use Case: There has been a workplace incident that requires a formal follow-up with everyone who was present. With Robin, admins can quickly pull a timestamped roster of all employees and visitors who were on-site that day. No shuffling and sorting sign-in sheets or access logs — just clean, accurate data.
Communicate quickly, with confidence
When emergencies hit, you don't have time to fumble through software. Robin helps you send critical updates in just a few clicks, reaching your team through email, push notifications, and in-app messages they'll actually see.
Robin knows exactly which employees are tied to each building, so you can send targeted alerts to the right locations instantly. Need to reach a specific group? Export the list and use it however your emergency protocols require.
Multiple communication channels mean your message gets through. When every second counts, Robin ensures your team stays informed across the platforms they already monitor.
Use Case: The night before a scheduled all-hands, a storm knocks out power at HQ. Within moments, workplace admins send a site-specific closure alert to all impacted employees and guests, keeping the rest of the company’s day on track.
Critical communications never go unnoticed
For high-stakes updates, Robin requires employees to acknowledge the message before they can continue working. No wondering if someone saw it. No hoping they'll respond.
Robin’s scheduling and badge data makes targeting automatic — send urgent messages only to people who are actually in the office or at a specific location. The right message reaches the right people every time.
Use Case: New security protocols go into effect Monday at your HQ. With Robin, admins send a priority message on Friday to all employees who report to that office, tracking acknowledgments in real time, making sure no one ends up locked out.
Emergencies aren’t the only time you need clarity
Other platforms bolt emergency features onto systems people barely use. Robin's emergency capabilities work because people actually use our platform every day, helping workplaces plan, manage and use the office. Because communication and visibility are woven into everything you already do, your team stays emergency-ready without thinking about it.
From managing visitors to planning space scenarios and your catering order, Robin gives you an always-ready workplace ops command center designed for hybrid complexity.
So when an emergency does come, handling it is second nature.
See why workplace teams choose everyday readiness over emergency guesswork.
Book a demo and discover how Robin builds resilience into your daily operations.
