Manage meeting room bookings
Room scheduling without the back and forth
Book the right room, with the right resources, at the right time.
Find the right room
Make better booking decisions based on available resources and empower teams to collaborate effectively. Preview your room options via your Robin dashboard or in-office tablets.
Add a space
Add spaces for a single location or multiple offices when scheduling meetings. Integrate Robin with leading tools like Google Calendar and Microsoft Outlook.
Check in seamlessly
Check-in at the door to confirm the meeting is taking place or tap once to book an open space. Report any technical issues from your room display.
Workplace analytics
Strategic insight into conference room space utilization
Deliver a great office experience for everyone with intuitive conference room booking options and meeting room scheduling software.
Understand conference room space utilization trends
Repurpose underutilized rooms to better accommodate teams’ needs
Forecast future resource needs with better data on room usage
Automate your office spaces
Minimize manual tasks for your teams with automated check-ins and eliminate the guesswork of finding the right space with a smart meeting room booking system, powered by AI.
Connection and communication
More visibility, less confusion
Give teams easy access to room availability and resources with digital display software. Increase productivity and decrease confusion. With Robin, you can:
Locate a room reservation easily with user-friendly digital signage
Book rooms or release a reservation from right outside the room
Display conference room resources clearly for better space matching
ENTERPRISE-GRADE INTEGRATions
Manage your office at scale
Integrate with the tools you know and love for a simple, streamlined meeting room booking system. Robin’s space management software integrates with leading providers, like:
Google Workspace
Pair Google Workspace calendars with Robin to access event info in order to keep schedules in sync with spaces.
Microsoft Teams
Get meeting reminders, receive recommendations and reserve rooms directly within the Teams app.
Logitech
Quickly see which rooms are available with Robin and Logitech Tap Schedulers.
Crestron
Robin’s smart conference room scheduling software easily integrates with Crestron room displays.
Collaborate, coordinate and connect
Frequently Asked
Questions
This software simplifies the process of booking a meeting space in the workplace. These scheduling tools help simplify and streamline conference room scheduling, eliminating friction and enabling collaboration.
A meeting room booking system is a group of tools that makes reserving spaces in-office simple and effective. These solutions allow employees to book meeting rooms, see which spaces are available and minimize abandoned meetings through a desktop or mobile.
An effective room booking system should be simple to use, easy to customize and built to collect impactful workplace data. The best solutions are created with workplace design and experience in mind.
Having a booking system in place enables companies to easily find and reserve a meeting room with just a few clicks. In turn, this supports your employees by preventing frustration and saving time and money.
Most leading room scheduling software includes an analytics feature that enables organizations to see which spaces are being used and which are underutilized. This helps leaders better understand the best meeting room setup for their office.
Meeting room displays can come in many different formats depending on your budget and need. Here are a few common ones:
Tablet-based displays: Tablets—like iPads or Android tablets—are typically mounted on the walls outside meeting rooms. These offer a lot of flexibility, as they can run various apps, are interactive, and can be customized to the company's needs.
Digital Signage Displays: These TV-like displays can show the status of multiple rooms at once, making them useful in a common area or large office. They can also be used to display other information like company announcements or news.
LCD/LED Displays: These are versatile displays that can show detailed information, including color-coded schedules, meeting space details, and more.
Integrated Room Systems: Some integrated solutions provide meeting room booking displays and incorporate other functionalities like automated lighting, window blinds, air conditioning, or AV system controls based on the meeting room booking schedule.
Build vibrant workplaces
Actionable insights, interviews with leaders and planning resources for your flexible work journey.
Your workplace, reimagined
Frictionless hybrid work
Support employees’ entire days in the office, getting them the resources they need, when they need them, for more intentional in-person time.
Cohesive workplace operations
Easily manage your spaces, services, deliveries and visitors – and connect with your tech stack – all with one, comprehensive workplace platform.
Smarter spaces
Connect space data with employee insights to drive your workplace strategy, prioritizing your people and maximizing your investments.
