Guides

How to Add Users in Robin with Google

Setting up your Robin account? You’ll find the most up-to-date information in our Help Center.

Whether you’re using Google Single Sign On, SAML or through an upload, there are myriad ways to add and onboard new people to Robin with Google.

This guide explains the various methods — pick which one works for you and your set up:

Sign in with an existing Google Apps address

*Best for teams using Google Apps

If your team uses Google Apps and has a dedicated domain, you can enable Google Single Sign On. This allows users to sign into Robin with their existing email account to automatically join your team and start using Robin.   

Once you have integrated a Google Apps account to connect your calendars, there are two steps to take to enable single sign-on:

  1. Log into the web dashboard, navigate to Settings>Integrations and scroll down
  2. Next, click the toggle to enable single sign-on

Screen Shot 2016-01-13 at 4.57.44 PM

It’s that easy. Now, anyone can log in to your team’s Robin account as long as their email address is part of the same Google Apps account you’ve integrated with Robin. Folks can simply log in by clicking the “Sign In With Google” option on Robin’s login page.   

Invite your coworkers

*Best for multi-tenant offices and teams using Exchange or Office 365

If your office uses Exchange or Office 365, or are part of a multi-tenant office, you can invite a large group of people to join your Robin account by uploading a list of email addresses.  Folks will receive an invitation with a unique sign-in link to join your team.

csv-in-excel

Create a .CSV file including the names and email addresses of people in your organization, then log into the web dashboard to upload the list.

Here’s what to do next:

  1. From Settings > People, click on “Invite new members”.
  2. In the pop-up modal, select “Upload .csv file”. Choose the file you’d like to upload.
  3. The email addresses of your team will fill in automatically. Click “Send Invitation” to send an email invitation to join Robin. It will look something like this:

robin-invite-fall-2015

Enable Single Sign on through SAML

*Available for Enterprise plans. Robin integrates with providers using SAML 2.0 spec, including Google

Google’s SAML authentication is different than Google SSO, which is available via the “Sign In with Google” button and mentioned above. Here’s how to invite and add users in Robin via SAML.

Before the fun part, inviting users, you’ll have to enable SAML and add a new service account. We won’t bore you with the details here, but this blog post can give you what you need to know.

Once you have that set up, here’s how to add users:

Turn it on for everyone in your organization or for specific organizations.

turn-on-robin-saml-app-google

When turned on, Robin will show up in everyone’s app dropdown along with existing SAML apps. You may need to click “More” first to see the complete list of available apps.

Hope that helps, and as always, let us know what you think — we’re here to help, and make the experience that much better!