5 Ways to Use Custom Resources in Robin

Most workplace platforms stop at desks and rooms. Robin doesn’t.

Custom resources in Robin give workplace teams the power to make any part of their office bookable; lockers, parking spots, lab benches, whiteboards, wellness rooms, bike storage, interview pods, nap pods... whatever you’ve got, you can build it into the platform. If it’s part of the workday, Robin can manage it.

That flexibility turns chaotic office days into smoother, smarter routines. Here’s how companies are using custom resources to bring calm to the daily scramble.

1. Book More Than A Seat, Book Your Whole Day

Coming into the office shouldn’t feel like a gamble. Employees want to know they’ll have everything they need when they show up. With custom resources, you can make that happen.

Robin lets admins create resources beyond traditional seating. That means employees can book a desk, a parking spot, and a wellness room for a midday recharge, all in one go. No second apps, no post-it reminders. Just a fully planned workday.

2. Assign Resources That Reflect Real Behavior

Office leaders have been clear: assigned desks aren’t dead, they just need flexibility. Robin’s features like shared assigned desks and priority booking already support structured desk usage. Custom resources build on that, giving you the same level of control for other shared assets.

Have sales reps who need a dedicated storage locker on the days they’re in? Need to ensure your engineering team has access to specific testing stations? Create those custom resources in Robin and layer in smart booking policies to match behavior. You can even restrict access to specific roles or departments.

3. Automate The Chaos Away with AI

With Robin’s AI, you don’t just get control you get support. Our assistant learns booking patterns, usage trends, and workplace rhythms. That means it can auto-suggest (or auto-reserve) the right resource combinations for in-office employees.

Need a certain piece of lab equipment when your R&D lead comes in? Robin can book it for them. Know that your Tuesday regulars always park in the same garage level? Let the AI hold that spot automatically.

Invisible workflows like these save time for employees and even more time for admins.

4. Improve Space Planning with Real Data

Every custom resource you add becomes another source of insight. Robin tracks usage data, peak days, booking frequency, and patterns across teams. And with integrations into access control, sensors, and calendars, you get a real picture of what’s being used and what’s just taking up space.

This kind of granular data helps you answer questions like:

• Should we convert unused lockers into phone booths?
  
• Is the wellness room overbooked on Wednesdays?
  
• Are parking policies actually helping reduce spillover?

When resource data is centralized, decisions get easier and smarter.

5. Build A Workplace That’s Friction-Free

Employees don’t want to jump through hoops just to do their job. Admins shouldn’t need to manage 10 tabs and 50 spreadsheets to support one day in the office.

With Robin, everything lives in one place. Employees can book desks, rooms, parking, lockers, and custom resources from the same mobile app or dashboard. Admins get visibility, approval flows, and usage trends in a single platform.

It’s not just more efficient, it’s the kind of experience that actually makes people want to come in.

Real World Example: One Robin customer, a fast-growing fintech company, built custom resources for 50 shared lockers in their NYC HQ. By combining those with priority booking rules, they reduced daily help desk tickets by 30% and gave hybrid teams the predictability they craved.

Ready to Rethink Your Office Inventory?

If you’ve been thinking of Robin as just a booking system, it’s time to look again. With custom resources, you can tailor your workplace to how people really use it, and manage it all with one intelligent platform.

From nap pods to network gear, no resource is off limits. Learn more.