Manage meeting room bookings
Room scheduling without the back and forth
Book the right room, with the right resources, at the right time.
Find the right room
Make better booking decisions based on available resources and empower teams to collaborate effectively. Preview your room options via your Robin dashboard or in-office tablets.
Add a space
Add spaces for a single location or multiple offices when scheduling meetings. Integrate Robin with leading tools like Google Calendar and Microsoft Outlook.
Check in seamlessly
Check-in at the door to confirm the meeting is taking place or tap once to book an open space. Report any technical issues from your room display.
Workplace analytics
Strategic insight into conference room space utilization
Deliver a great office experience for everyone with intuitive conference room booking options and meeting room scheduling software.
Understand conference room space utilization trends
Repurpose underutilized rooms to better accommodate teams’ needs
Forecast future resource needs with better data on room usage
Find the right room in one request
Ask any popular AI assistant like Microsoft Copilot, Claude or ChatGPT for a room, and Robin finds one that fits the meeting and adds it to the invite. Or ask the Robin Agent right in Robin.
Automate your office spaces
Minimize manual tasks for your teams with automated check-ins and eliminate the guesswork of finding the right space with a smart meeting room booking system, powered by AI.
Connection and communication
More visibility, less confusion
Give teams easy access to room availability and resources with digital display software. Increase productivity and decrease confusion. With Robin, you can:
Locate a room reservation easily with user-friendly digital signage
Book rooms or release a reservation from right outside the room
Display conference room resources clearly for better space matching
ENTERPRISE-GRADE INTEGRATions
Manage your office at scale
Integrate with the tools you know and love for a simple, streamlined meeting room booking system. Robin’s space management software integrates with leading providers, like:
Google Workspace
Pair Google Workspace calendars with Robin to access event info in order to keep schedules in sync with spaces.
Microsoft Teams
Get meeting reminders, receive recommendations and reserve rooms directly within the Teams app.
Logitech
Quickly see which rooms are available with Robin and Logitech Tap Schedulers.
Crestron
Robin’s smart conference room scheduling software easily integrates with Crestron room displays.
Collaborate, coordinate and connect
Frequently asked
questions about room scheduling
Room scheduling software lets employees find and book meeting rooms, see what’s available and keep rooms in sync with their calendars. Robin adds smart room suggestions, check-ins and room analytics, so rooms go to the meetings that need them.
Yes. With Robin’s MCP connector, employees can book rooms from any popular AI assistant, like Microsoft Copilot, Claude or ChatGPT. They can ask for a room that fits the meeting, add it to the invite and move the meeting to a bigger room if it grows, all in one conversation.
Robin matches rooms to what the meeting needs, including headcount, equipment and amenities. Admins label each space with its capacity, technology and furniture, so employees can filter by what they need or simply describe the room they want.
A meeting room booking system lets employees find and reserve the right room in a few clicks instead of walking the halls or checking calendars one by one. It prevents double bookings and empty reserved rooms, which saves time and frustration and helps you get more out of the space you pay for.
Robin’s abandoned meeting protection removes bookings for meetings that don’t take place, so the room opens up for someone else. Attendees confirm a meeting by checking in at the room display, and rooms nobody checks into are released.
Robin works with Microsoft Outlook, Microsoft 365, Google Calendar and Google Workspace to keep rooms in sync with meetings. Employees can also confirm or release rooms in Slack and book rooms in Microsoft Teams, and Robin connects with Logitech Tap Schedulers and Crestron room displays.
Yes. Admins can set booking policies such as maximum meeting length and how far in advance rooms can be reserved. Those rules apply wherever employees book, including from their AI assistant. For a starting point, see this meeting room policy template.
Robin room displays run on tablets mounted outside each room, such as iPads or Android tablets, and work with Logitech Tap Schedulers and Crestron displays. From the display, employees can see availability, check in to confirm a meeting, book an open room on the spot and report issues.
Build vibrant workplaces
Actionable insights, interviews with leaders and planning resources for your flexible work journey.
Your workplace, reimagined
Frictionless hybrid work
Support employees’ entire days in the office, getting them the resources they need, when they need them, for more intentional in-person time.
Cohesive workplace operations
Easily manage your spaces, services, deliveries and visitors – and connect with your tech stack – all with one, comprehensive workplace platform.
Smarter spaces
Connect space data with employee insights to drive your workplace strategy, prioritizing your people and maximizing your investments.