Hot Desking Policy | Template

Download our template to create a hot-desking policy in your office.

Set-it-and-forget-it rarely works well for rolling out new programs in an organization. Hot-desking is no different. Kicking off hot-desking in a company without any sort of guidelines is like allowing people to live life without any social (or legal) norms in place. There’s a reason we have rules, so total chaos does not ensue.

Large swaths of people need direction in order to be successful as a unit, especially with a shiny new tool or process introduced into the mix. Whether your company is a startup or a massive enterprise, this template covers the rules of the hot-desking road to get everyone off on the right foot.

“We don’t use the word ‘policy.’”

That’s okay. You can customize this guidelines document to fit your work culture and specific desk reservation. Replace words where you see fit to make it your own!

“Is this all I need to do?”

First you’ll want to make sure your office is ready to hot-desk. There’s definitely a set of minimum criteria in order for employees to get the most out of it. It’s also probably a good idea to include this document as part of a larger series of communications to your organization. Some of our customers have rolled out hot-desking by testing it with each department first, collecting feedback and getting buy-in.

When you start the planning process, gather a committee of peers from different teams to cover all concerns and garner excitement. Take a 2-4 week span to deliver the news to the company, with various methods to get the message across.Make sure you have ample office storage options for employees so they don’t feel like they’ve been left high and dry without a desk. If Deloitte and Square can successfully roll out hot-desking, so can you.

What are you waiting for? Get started on your own guidelines.