What to Know When Moving Offices

There can be as many as six thousand companies looking to move offices or expand their space in any given month, according to a recent report by Mattermark. They all have either raised more money or have grown their teams to the point where their current setup is a bit more snug than they had hoped. Moving offices can be both exciting and overwhelming.

When it comes to moving offices, there are a few things to keep in mind:

  1. Logistically, what should your new space look like? (Meeting spaces, location, space layout)
  2. What do you need to make it happen? (Furniture, hardware, coordinating with 3rd parties)
  3. How will you keep a line open for employee communications? (Feedback, improvements, etc)

Our customers agree:

“It can mean the difference between building the wrong office and building one that is most efficient.” – Morgan Mosher, T3 Advisors

To help with planning, we put together an expanded list to help you as you go through the moving process, categorized into three parts:

Part One: Finding the Right Space

  • Assign a project lead, someone to own this end ­to ­end
  • Choose a designer or space planner (Usually a contracted third party)
  • Make sure the facilities plan is finalized
  • Any adjustments or requirements for additional headcount should be made

For more intel on some things to keep in mind at the beginning phases, check out this list from 123movers.

Part Two: Make it Your Own

  • Find a new space (woot!)
  • Order anything you need, from furniture to equipment to make sure you plan ahead (furniture takes a while to ship)
  • Make notes of improvements to the space or outdated equipment well ahead of time
  • Outline and schedule any property improvements to be made
  • With your allocated budget, see what needs to be added and what can be salvaged
  • Finalize details of move

Part Three: Finalize the Details and Move

  • Order new forms, business cards and anything that needs to have the new location on it
  • Let the press and your partners know for optimal exposure and communication
  • Make sure an agreement is signed to allow designers, contractors, suppliers, consultants, etc to access the building
  • Make arrangements for services in the office, such as coffee or soda
  • Coordinate how things are labeled, removed, etc. so everything is well organized on the day of the move
  • Move

There are many other facets of the move as well that are included in this. That’s why we put together a short guide on preparing for the office move, so if you’d like to see some folks who have successfully moved offices and lived to tell the tale, there are some helpful soundbites.

Get the Guide