Your Hybrid Office Tech Doesn’t Have to Suck
Your team's needs are different than they were in 2019. Heck, they’re probably different than they were even a couple of years ago. That’s because a whole lot has changed since the pandemic sent us packing for fully-remote work.
But after a few years of back and forth about what works best, the dust has largely settled and most companies have settled on a plan that makes sense for their teams.
Wherever you landed, to embrace the changes that come with more flexible work you need the right technology in place.
Modern offices must be equipped with a platform that bridges the gap between distributed teams and supports virtual collaboration and communication.
The bottom line? Your hybrid office doesn't have to suck. You just need to find the right technology solutions.
In fact, there are companies working hard every day to build a platform that can empower better office experiences for everyone from IT to executives. With the right tools in place, your workplace can do what it does best: connect people and support better work.
Let’s explore the different types of workplace software, some of their features, and the best tools you can use to manage an effective and productive hybrid office.
4 Examples of Workplace Technology Solutions
From keeping track of projects to managing your office space, it’s so much easier to optimize employee performance with the right technology. Here are four of the most common software solutions for hybrid workplaces.
Workplace management platform: Visiting the office should be as frictionless as possible so teams can focus on making the most of their in-person days. That entire process becomes much easier when you are working with a workplace management platform. Solutions, like Robin, enable IT and workplace leaders to:
- Centralize the management of office operations and visitors,
- Give teams a and help companies
- Optimize space investments using data on actual office usage
If you streamline processes like booking a hot desk or reserving a meeting room, teams have the tools they need to use the office effectively and you have a consolidated tool for managing your workplace.
Video conferencing software: Meeting virtually has opened up a whole new world of collaboration, connecting people in different states and countries with the click of a button. At this point video conferencing solutions have become a part of daily life but with so many different options it’s never a bad idea to evaluate what you’re using currently.
Messaging and communication tools: Because flexible work allows people to adjust their daily hours, having the right calendar, email and messaging solutions in place is critical. Whether you need to coordinate schedules across time zones or send project recaps to company stakeholders, having the right software in place makes it easy for teams to collaborate and share information.
Project management solutions: These tools make it easy to manage tasks and projects, share documents, and give feedback. Every company needs a way to ensure departments are aligned. keeps everyone on the same page. For example, platforms like Trello, Asana and Airtable are commonly used among teams to hold everyone accountable to timelines.
What to Look for in A Workplace Management Platform
Regardless of what software you choose, most typically share similar aspects that make your life easier and improve the office environment.
- Intuitive design: Even if you’re not the most tech-savvy person, workplace software should be easy to use for everyone from employees to local office managers.
- Solid support: Learning new technology isn’t always easy, but having the right tools and resources on hand can make all the difference. Look for platforms from companies that are dedicated to your organization's success.
- Integrations with your favorite tools: Investing in software that can integrate with pre-existing systems means less work down the line.
- Mobile, web and tablet apps: Software solutions should be accessible wherever you are, find platforms with compatibility to the right systems.
How Can A Workplace Management Platform Help You?
Providing your team with the tools they need for success is crucial for growth and morale. Some of the benefits that come with workplace software include:
Boosted productivity
Technology helps streamline processes and centralize resources. When time isn’t being wasted searching through emails or reading through instructions, teams can focus their energy on the tasks at hand.
If things are running smoothly, communication is seamless, and important information is accessible, teams can complete tasks quicker and increase overall productivity.
Improved employee experience
One challenge to hybrid work is building relationships. Technology is how people communicate and connect when they’re not together in the office. When you use the right technology you enable your teams to form connections despite location.
Relationships play a key role in employee happiness, retention, and productivity. Workplace software can not only enable that, but support it.
Reduced overhead
Overall, investing in the right software can save you time and money. Office management software can help measure office usage and identify where you can save in real estate costs. Video conferencing saves you money on travel expenses. Collaboration and project management tools cut supply costs.
That’s extra money each month you can use for other business activities such as marketing or office renovation.
Increased collaboration
Connecting distributed teams with technology empowers them to work together. When you provide your people with the right tools they can communicate, share documents, ask questions, and brainstorm ideas.
The stronger your tech stack, the more room for collaboration.
Consolidate Workplace Tech for More Workplace Wins
Adopting a workplace software tech stack can take your office to the next level. Workplace software improves your employees’ engagement, helps you make data-driven decisions for your company, and ultimately creates a better workplace culture for everyone.
