4 Reasons the Hybrid Work Model Benefits from Hot Desking

The Robin Team
The Robin Team
Published on 
5.13.2022

Workers in an office

Hybrid work is here to stay. Giving employees the flexibility to work remotely or in the office means they’re happier and more productive. But if you’re not sure how to manage office visitors and workers in a hybrid setup, a hot desking system can help. 

Hot desking is a flexible arrangement in which workers do not have assigned seats, but they can book a desk for the day. What are the benefits of hot desking? Let’s find out.

1. Cost-Efficiency

In a traditional office setup, people have assigned desks or offices. But in a hybrid model where people spend time working from home it doesn’t make sense for everyone to have a dedicated desk. 

Hot desking allows a company to decrease its square footage, while still accommodating the workers who are in the office on any given day. Whether you rent or own your office, you’ll be able to reduce your overhead costs significantly and use the space more efficiently. 

2. Better Time Management

Open office designs and flexible seating arrangements are common in many modern offices. With hot desking, team members can reserve the space they need ahead of time – so when they get to the office, they can get to work.

3. Boosted Productivity 

Hot desking allows people to choose a workspace that best suits their tasks for the day. For example, if a worker needs to focus on a specific project, or has several calls on their calendar, they can book a quiet workspace or a private office. But if they need to collaborate with other members of their team, they can book adjacent desks or even a meeting room space. 

Empower your teams to do their best work by allowing them to choose where they’ll work best.

4. Support for Employees and Guests

If you have regular – or even occasional – office visitors, a hot desking system can help them feel welcome and get more work done. Consultants, freelancers, and vendors can book desks for their monthly visits, making their experience seamless. 

Tweet from Robin about workplace technology

Welcome Back Workers and Visitors with Ease

Hot desking can help you efficiently welcome teams back into the office. Create an easy workplace experience, so your teams can come into the office whenever they need to. As you implement new strategies, make sure to include the right tools and technology. 

Your workplace tech stack should support your team and your guests. Robin helps companies build vibrant hybrid workplaces every day. For more information on Robin’s workplace management solutions, schedule a demo today.