With many companies returning to the office and embracing hybrid work, creating a positive employee experience is critical. A sound workplace experience encourages creativity, improves productivity, and helps with employee satisfaction and retention.
Your workplace experience team plays an important role in defining and integrating best practices. Understanding which strategies work and which don’t will go a long way in providing a consistent support structure for employees.
But how should you set up your space to accommodate a hybrid workforce?
Here are 4 tips that will help you optimize your office and gain insight into improving your employee experience.
1. Optimize Your Office Floorplan
Many factors play into an employee’s experience: the company culture, the office technology, and of course, their particular role and responsibilities. But one aspect that often gets overlooked is the physical environment.
Your workspace can have a big effect on your productivity – for example, if you have a task that requires deep focus but you’re in a noisy environment, you’ll likely find it difficult to be productive. Getting rid of unwanted distractions allows employees to focus on their work without losing focus.
If your company is getting ready to reopen the office – or just wants to revamp how you approach hybrid work – start with taking a look at your office building floorplan.
Are your workspaces meeting the needs of your teams? Does everyone need an assigned desk? If you want to get more use out of your space, a hot desking or hoteling setup might be a better fit for your team.
2. Keep Open Lines of Communication
According to Slacks’ Future Forum Pulse Summer Survey, 74% of workers said collaborating with co-workers/clients, building camaraderie, and facilitating in-person meetings bring them into the office. One of the best ways to enhance connection between your teams and clients? Open and clear communication.
Whether you’re planning to bring everyone back to the office or implementing a hybrid model, make sure that you have a good system in place for communicating your plans to all teams and departments. If there are updates or changes to your office protocols, you should send out timely announcements to everyone affected.
Having open channels for communication leads to a more transparent, honest, and cohesive workforce. Empower your teams to seamlessly work together with the right tools and technology
3. Make Reserving Space Simple
When employees come into the office, they don’t want to waste valuable time looking for a desk. Booking meeting rooms, conference rooms, and office space is an essential part of day-to-day operations for many workers. Having a practical means to control and manage these needs can go a long way in improving their lives.
With an online reservation system, they can easily find and book a desk or meeting room from their phone, tablet, or computer, so once they arrive at the office, they can get right to work.
Set guidelines and allow workers to reserve spaces for a day, week, or up to a month at a time. You can also label your spaces to provide more information about the technology amenities available; make it easier for each team member to find the right space for their needs.
4. Create a User-Friendly Environment
For most businesses, the work environment is the primary point of interaction that informs the employee experience. A lack of support for vital operations can leave users unable to complete what’s expected of them within the required time frame.
Offering streamlined support that workers can rely on will reduce the potential for mistakes and stress. With the addition of a user-friendly environment, businesses can take the initiative and help their employees succeed.
If your team members have supportive managers and flexible work arrangements, you’re well on your way to creating a positive employee experience. Go the extra mile by taking the time to assess and improve your office space.
Maybe you need modular furniture that can be rearranged for impromptu meetings, or perhaps you just need to invest in more powerful Wi-Fi.
You should also think about your office space from the perspective of a visitor. If someone’s never been to your office before, will they need maps or signage to find their way to the right room?
Make sure the workplace experience is seamless for everyone that comes to your office.
Adapt Your Space with Workplace Experience Tools
If you’re looking for a safe, secure, and connected experience, workplace tools can help. Choosing and implementing the right technology is the best way to support your teams wherever they are.
Finding a tool that can let you easily manage and customize your workplace will help enable productivity and streamline processes for your teams.